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Register company in South Africa: Introduction

To register company in South Africa is hassle-free if you are familiar with the entire incorporation process. With Tetra Consultants at the wheel, you will be able to dedicate your time and resources to other more important channels. With our lean-and-mean mentality, you can rely on our team of experts to provide you a seamless experience throughout the whole process of company registration in South Africa. Our ultimate goal is for your company to be operationally ready within the stipulated time frame. Our service package includes everything you will require to register company in South Africa:

Register company in South Africa with the Companies and Intellectual Property Commission (CIPC)
Local company secretary, public officer, and registered address
Corporate bank account opening
Annual accounting and tax services

How long to register company in South Africa and open a corporate bank account?

Steps-to-register-company-in-South-Africa

Tetra Consultants will complete your South Africa company formation through a seamless and fuss-free procedure.
Upon receiving the required due diligence documents of the directors and shareholders, Tetra Consultants will conduct a South Africa company registration search to check the availability of your preferred company name.
The process to register company in South Africa can be carried out remotely and you will not be required to travel to South Africa during the registration process.
Within 1 month, you can expect to receive your South Africa company tax number and a digital copy of the documents of your new company including Company Registration Certificate, Notice of Incorporation and Memorandum of Incorporation (MOI).
After successful company formation, Tetra Consultants will assist to open a corporate account with a local bank or with an overseas global bank depending on your long-term goals and objectives. Opening an account in South Africa for foreigners will usually take around 1 month to be completed.
Consequently, you can expect to start operations and issue invoices with your new company within 2 months upon engaging Tetra Consultants.
Tetra Consultants’ team of Chartered Accountants will ensure that your newly established company will continue to meet regulatory laws set by the South African Revenue Service (SARS). This includes providing you with monthly bookkeeping, preparation of financial statements and annual tax return filings.

Can a foreigner register company in South Africa?

Yes, a foreigner can register a company in South Africa under the Companies Act 2008, with no restrictions on foreign ownership or nationality for directors and shareholders.
The local government offers foreign investors several options on the different types of business entities to choose from when they incorporate in the country. Tetra Consultants will advise you on the steps and requirements for completing company registration in South Africa for foreigners.
For example, a South Africa private company can be registered with a foreign shareholder and foreign director. In most industries, a South Africa limited company can be wholly foreign-owned.
South Africa resident companies are subjected to a Corporate Income Tax Rate of 27%, regardless of the location the income is derived from. Non-resident companies operating in the nation will also pay corporate taxes on income derived from within the country.
However, small businesses with an annual turnover of less than ZAR 1 million can opt to pay a lower turnover-based presumptive tax ranging from 0% to 3%.
Furthermore, you may be taxed on corporate income at a lower preferential rate of 15% if you set up a business in South Africa’s Free Zone.
Under the new regulations in the Companies Act 2008, the size of the company is now considered when deciding whether companies should submit audited financial statements. This ensures that a larger number of private companies are audited, hence increasing transparency of business activities, and reducing corruption.
Under the Companies Act 2008, a mandatory statutory audit regulated by the Independent Regulatory Board for Auditors (IRBA) is applicable for all companies incorporated locally if they meet the new regulatory requirements. For example, companies that hold more than ZAR 5 million worth of assets in a fiduciary capacity for persons not related to the company, in the ordinary course of its primary activities, in a financial year will be required to have an audit.
Additionally, a company that has a public interest score exceeding 350 in a financial year is required to have an audit.
Generally, there are no minimum paid-up capital requirements.

Types of business structures to consider when you register company in South Africa

Before proceeding to company registration in South Africa, it is important for you to analyze different types of business structures available to choose from. Tetra Consultants will assist to register your business in South Africa. There are 4 main types of business entities you can consider. According to South African Revenue Service (SARS), as long as it is a legal entity, you must register with the Companies and Intellectual Property Commission (CIPC).

Private Company (“Pty Ltd”)

A private company is the most common choice for foreigners looking to register company in South Africa, and is the equivalent of a Limited Liability Company (LLC) in other jurisdictions.
Since private companies are regarded as separate legal entities from shareholders, they offer shareholders protection against liabilities incurred by the company. In essence, shareholders and directors will not be held liable for liabilities incurred by the company.
The company must have at least one director and shareholder, but no more than 50 shareholders. The director need not be local residents or nationals, and there are no limitations on foreign shareholding.
Private companies may not offer shares to the public and there are restrictions on the transferability of their shares.
A private company will be required to reserve a company name, complete a Memorandum and produce a written consent of the auditor (if any) to act for the company.

Personal Liability Companies (“Inc”)

A personal liability company is a separate legal entity and is held jointly by current and previous directors.
This business structure is mostly used for companies of doctors, lawyers or accountants.
There must be a minimum of one director on the board of management.
All directors are held responsible for contractual liabilities that occurred during their time at the position, while shareholders have limited liabilities.
The advantage of such a company is being able to become a corporate entity while maintaining succession.
This type of company is prohibited from offering its shares to the public and the transferability of its shares is restricted under MOI.
It also offers greater flexibility for business owners as it allows them to decide how profits are distributed among members of the company.
The cost to set up is lower than that of a partnership.

Partnership

A partnership comprises 2 or more co-owners running a business together.
Since a partnership is not a separate legal entity, each partner may be held liable for all the debts and liability incurred by the business. A partnership also does not involve separate taxes, with each partner required to pay a certain amount based on his or her proportion of the business earnings.
There are three types of partnerships, namely General/Ordinary Partnership, Anonymous (sleeping) Partnership and Commanditarian Partnership. There are no statutory audit requirements for all three partnerships.
In a General/Ordinary Partnership, partners are held jointly responsible for the liabilities, debts or profits.
In an Anonymous (sleeping) Partnership, one of the partner’s identities is kept anonymous in accordance with the privacy policy, and is only held liable to the partners for his or her specific proportion of the shares.
In a Commanditarian Partnership, the role of the partner is solely to be a financial participant with limited liability, like a typical shareholder. The partner then receives a share of the losses and gains but is only subject to limited liability based on either his or her specific share or based on an amount agreed by the partners.

Branch

Foreign companies incorporated outside of the country can choose to incorporate a branch in South Africa. The foreign company must be registered as an external company if it is conducting or plans to conduct business activities within the nation.
The South African branch will not be recognised as a separate legal entity from the foreign parent company. No tax will be withheld on transfers of profits from the branch to the parent company.
A branch must register as a taxpayer and submit annual tax returns. For practical purposes, separate financial statements must be submitted to SARS.

How to register company in South Africa?

Step 1: Choosing an optimum business structure to register company in South Africa

Prior to company formation, it is essential to choose the correct type of company.
Based on your business structure and long-term goals, Tetra Consultants will advise you on the most optimum business entity, paid-up share capital, corporate structure and business licenses if applicable.
Generally, the most common type of business in South Africa is the private company (“Pty Ltd”), which is also known as a company limited by shares.

Step 2: Reservation of company name

Tetra Consultants will search and reserve your company name with the CIPC website. Our team will reserve your company’s name for up to 6 months. Each application for company name registration allows you to submit up to 4 names.

Step 3: Preparation and submission of relevant documents to register company in South Africa

All companies in South Africa require a Memorandum of Incorporation (MOI) to be registered. Tetra Consultants will assist in drafting the documents required to register company in South Africa, which includes a certified identity copy of the applicant, certified copies of the Identity Documents of the Directors and Incorporators, name confirmation certificate (COR9.4) and Power of attorney if applicable.
You will also be required to send us notarized passport copies of individual directors and shareholders.
Once the relevant documents and company registration forms have been prepared, Tetra Consultants will register your company through the CIPC online platform.
Upon successful incorporation with the companies registration office, the company will receive a company registration certificate with the company registration number and be registered as a taxpayer automatically.

Step 4: Corporate bank account opening after you register company in South Africa

Depending on your business structure, the documents required will be slightly different.
Tetra Consultants will help in consolidating the documents and opening a corporate account with a reputable bank. Some banks may require documents to be translated if they are not already in one of the South African official languages.

Steps for Ongoing Compliance Post-Registration

Register with CIPC

Tetra Consultants will also register your company with the Companies and Intellectual Property Commission (CIPC) through our international trademark registration services. Initial registration is the basis for any subsequent compliance tasks. Additionally, our professionals at Tetra Consultants will keep your company details in sync with the CIPC accurate and current to enjoy good standing from the start

Fulfill tax compliance

Further, Tetra Consultants will help meet tax compliance requirements by registering your business with the South African Revenue Service (SARS) for all taxes that your business is subject to. These include Value Added Tax (VAT), Corporate Income Tax, and Pay-As-You-Earn (PAYE) for employees. Our professionals at Tetra Consultants will also offer advice on the timely submission and payment of taxes to prevent penalties.

Adhering to labour laws

Taking it a step further our specialists at Tetra Consultants will make sure that your company complies with labor legislation, which safeguards the rights of workers in terms of working hours, compensation, and leave. Our specialists will assist you in putting in place necessary policies and procedures to ensure compliance with the Basic Conditions of Employment Act and other applicable labor laws, creating a just workplace environment.

Comply with health and safety regulations

Then, we will assist your business in adhering to health and safety legislation as required by the Occupational Health and Safety Act. This entails the assessment of risks, the issuance of proper training to employees, and the implementation of safety measures to protect both customers and staff members. Our professionals will make sure that your workplace meets safety standards to prevent legal repercussions.

Comply with Consumer Protection Act

Further, we will assist you in complying with the Consumer Protection Act by auditing your marketing practices, product labeling, and customer service policies. Our experts will assist in creating transparent practices that ensure consumer rights and reduce the likelihood of legal conflict or reputational loss.

Comply with environmental regulations

Tetra Consultants will make your company environmentally compliant with the pollution control and waste management laws. We will guide you in establishing an environmental management plan that will suit your activities, minimize your environmental risks, and meet your statutory obligations.

Implement a financial reporting system

Tetra Consultants will make use of a comprehensive financial reporting system designed to address greater reporting requirements from South African regulatory bodies. Our specialists will aid in the setting up of internal controls, maintaining sound bookkeeping, and issuing timely financial statements in accordance with South African accounting practices.

Audit regularly

Tetra Consultants will provide ongoing auditing of your company’s accounting records and compliance procedures. Taking this proactive step has the result that issues are addressed to you ahead of the time when they have become problems of major magnitude. Our professionals will collaborate with you to act upon any observations in an effective and timely manner.

Inform about changes to authorities

Tetra Consultants will be in touch if there are compliance requirements or legal changes to which your sector will be subject. This covers CIPC, SARS, and other regulatory developments to help maintain your company within compliance when things change legislatively.

Documents required to register company in South Africa

CoR 14.1 Notice of Incorporation

CoR 15.1 A Memorandum of Incorporation (Short Form) for Pty Ltd

Company name confirmation certificate (COR9.4 form)

Certified copies of Identity documents such as Passport for applicant, company directors, and incorporators.

Power of Attorney (if registration is done on behalf of another applicant)

Resolutions and certified copy of the Identity Document of an authorized representative for a trust or juristic person.

Name reservation confirmation letter

Proof of physical operating address, e.g., invoice, rates bill, etc.

Accounting and tax obligations

If a company is incorporated under the laws of South Africa and derives income from within or outside the country, a corporate tax will be imposed.
For the assessment year ending on 31st March 2023, all resident and non-resident companies are taxed on corporate income at a reduced flat rate of 27% (previously 28%).
For tax years ending before 31 March 2024, small business corporations meeting specific criteria are taxed at specified rates.
No tax on the initial ZAR 95,750 of taxable income.
7% tax on income over ZAR 95,750 up to ZAR 365,000.
ZAR 18,848 plus 21% tax on income over ZAR 365,000 up to ZAR 550,000.
ZAR 57,698 plus 27% tax on income surpassing ZAR 550,000.
Non-resident companies with a branch or permanent establishment in South Africa are liable for taxes on all income generated within the country.
Additionally, companies that conduct business activities in South Africa will have to pay a Value-Added Tax (VAT) of 15%.
Businesses must register for VAT if the total value of taxable goods or services is more than ZAR 1 million (approx. USD 57,500) in 12 months or is expected to exceed this amount.
As per CIPC guidelines, public and state-owned companies mandate an audit. Private, personal liability or non-profit entities undergo auditing only when public interest criteria are met, like turnover or asset value.
Tax on employment income is withheld by the employer under the PAYE system and remitted to the tax authorities.
Income not subject to PAYE is self-assessed, and individuals must make tax payments at 6-month intervals during the tax year and final payments 6 months after the tax year.
Dividends tax is imposed at 20% on dividends declared and paid by all resident companies, as well as by non-resident companies in respect of shares listed on the Johannesburg Stock Exchange (JSE). However, dividends are tax-exempt if the beneficial owner is an SA-resident company, SA retirement fund, or other prescribed exempt person.
Tetra Consultants will assist you in registering for these considerations after assisting with the process to register company in south Africa.

Common Challenges When register company south Africa

Understanding the legal framework:

Understanding the legal necessities of various business forms, including sole proprietorships or private limited companies, can be challenging. Every state or country has laws that regulate business registration. The difficulty is in finding the legal structure of a perfect business, which affects taxation, compliance, and operational freedom. Tetra Consultants provides professional advice in dealing with South Africa’s legal structure, making you aware of all the necessities for your desired business structure.

Selecting the proper business structure:

Determination of which kind of entity is best can be overwhelming since each option has advantages and disadvantages. Businesses need to consider their purposes, funding approach, and operating requirements when making the structure choice. The choice of business structure has implications for tax, compliance, and operating flexibility. Tetra Consultants recommends the best business entity for your particular needs and long-term strategy, where the selected structure serves your purpose.

Name approval:

Acquiring an original and compliant name that complies with law regulations may be a challenge. Suggested names tend to be duplicates or not compliant with naming standards, hence rejection, delay, and the necessity for more brainstorming. Tetra Consultants helps obtain a unique and compliant company name, preparing the application process and resolving any possible issues with regulatory compliance.

Document preparation:

Proper documentation is necessary for formal registration. Preparing these documents for company registration can be a complicated process. Tetra Consultants takes care of document preparation, making sure all the required paperwork is properly filled out and submitted to the authorities concerned.

Compliance requirements:

Remaining compliant with the company laws and their demands is vital. Compliance needs, varying from yearly filings to holding statutory books and tax assessment, can be tiresome and daunting. Tetra Consultants guarantees continuous compliance with company laws, handling yearly filings, tax assessments, and other regulatory needs to prevent penalties.

Post-registration compliance:

Registering alone is not enough, there are requirements to meet, from yearly filings to maintaining statutory books and tax charges. Non-compliance is expensive, and it hurts with fines. Tetra Consultants handles accounting and tax compliance post-registration so that companies can focus on their core business.

Why register company in South Africa?

Political

South Africa is part of many international organisations, the notable ones being World Trade Organization (WTO), International Monetary Fund (IMF) and G20. The country is also the latest member state of BRICS, an association of five major emerging national economies.
Based on the Press Freedom Index, South Africa ranks at 32/180, which reflects a satisfactory degree of freedom for journalists and news organisations. It also has a score of 79/100 on the Global Freedom Scores, which accounts for the country’s political rights and civil liberties.

Economic

South Africa is the second-largest economy in Africa. According to the World Bank, The country is an upper-middle-income emerging market, with a stock exchange among the top 20 in the world.
According to PWC, South Africa has a high corporate tax rate of 27%. South Africa also has a Corruption Perceptions Index ranking of 69/180.
South Africa is also the gateway to the Sub-Saharan markets. The country makes for a good place to establish a business in the region, and a platform for your organisation to expand your business activities from South Africa to the rest of the region.
One of the continent’s major projects is Agenda 2063, Africa’s plan to become a global powerhouse through sustainable development and long-term stewardship of its resources. The project includes initiatives aimed to improve infrastructure, education, science, technology, arts, culture and peace on the continent. The key initiatives include the African Integrated High-Speed Railway Network (AIHSRN) and African Continental Free Trade Area. These initiatives will help to link large African centres with cities and agriculture projection centres, streamline trade and attract long-term investments.
South Africa has fallen in terms of global competitiveness according to the 2020 World Competitiveness Yearbook (WCY) ranked by the IMD. South Africa ranked 59 out of 63 countries.

Social

South Africa has a diverse population and a literacy rate of 95%. Despite the issue of unemployment and corruption, the country has established plans to eliminate poverty, reduce inequality and strengthen democracy through their National Development Plan (NDP).

Technological

South Africa is undergoing digital reinvention and many corporations in South Africa are still in the early stages of their digital strategies implementation. The lack of digital talent is a significant constraint on digital reinvention in South Africa. This is an opportunity for your company to invest in digital talents ahead of peers.

Environmental

South Africa is home to many natural resources. The country also promotes start-ups and does not have many red tapes to start a business.
South Africa also faces infrastructure issues, especially in terms of electricity, water, and a growing population. The country’s population growth and urbanization call for increasing demand for these infrastructures, and this gap brings new business opportunities.

Business licenses in South Africa

General Business License:

This license, which is required by local municipalities, enables companies to do business legally in a given location. It facilitates compliance with local by-laws and regulations, ensuring orderly business operations.

Food Service License:

A prerequisite for any restaurant that prepares and serves food to the public. This license provides assurance of health and safety standards, avoiding foodborne diseases and ensuring public health.

Liquor license:

Alcohol-selling businesses, including bars and liquor outlets, require this license. This license oversees the sale and supply of alcohol, ensuring observance of legal limits and moderate use of alcohol.

Health and Safety License:

Companies such as health clinics and spas require this to meet certain health regulations. It provides safety and well-being of clients and workers, adhering to necessary health and safety levels.

Entertainment license:

Venues that provide entertainment, such as cinemas and nightclubs, need this license. It controls entertainment activities to make sure they adhere to noise standards, working hours, and public safety.

Hawker’s license:

Those that vend products along public places require this permit issued by the local municipality. Through this permit, they can vend legally within given public areas and generate revenue in the economy locally as well as get regulated.

Free Zones in South Africa

A free zone is also known as a free trade zone. It is a defined geographical area where there are exemptions to state taxes and duties, usually to promote the trading of goods and services. There are a few Special Economic Zones (SEZs) in South Africa. The benefits of operating in these SEZs include preferential 15% Corporate Tax, employment incentives and other tax relief such as building allowance.
These SEZs are geographically designated areas set aside for specifically targeted economic activities. The main zones are:

Atlantis SEZ

The Atlantis SEZ is part of the City of Cape Town’s initiative from 2011 to establish a Greentech manufacturing hub in Atlantis.
This was in response to the Department of Energy’s Renewable Energy Independent Power Producer Programme (REIPPP), with the main objectives to localise manufacturing and create jobs.
The Atlantis SEZ (ASEZ) capitalises on the province’s booming renewable energy and green technology sector – technologies that reduce or reverse the impact of people on the planet.
Green technologies include renewable energy technologies such as wind turbines, solar panels, biofuels, and electric vehicles.
The Atlantis SEZ is in a well-located and development-ready area. It has good access to major national road networks and is located in close proximity to key renewable energy markets.

Nkomazi SEZ

The Nkomazi SEZ is located in the Nkomazi Local Municipality.
It is the leading location for agro-processing and logistics services activities within South Africa.
It is situated in a province that offers an ideal climate for forests, major mineral resources, manufacturing capacity and tourism.
The Nkomati SEZ offers investors a multi-sector base of operations along the Maputo Development Corridor, which runs through Southern Africa’s most productive regions.

Coega IDZ

The biggest Industrial Development Zone in Southern Africa, the Coega IDZ is situated in the Nelson Mandela Bay Metropolitan Municipality in the Eastern Cape Province.
It is positioned strategically on the east-west trade route, serving both the African and global market base.
It leverages public sector investment to attract foreign and domestic direct investment in the manufacturing sector. It is also South Africa’s first IDZ.
It has attracted investment in the agro-processing, automotive, aquaculture, energy, metals logistics and business process services sectors.
The IDZ was built for manufacturing including beneficiation of export goods, investment and local socio-economic growth such as skills development and job creation.

Richards Bay IDZ

The Richards Bay Industrial Development Zone (RBIDZ) was created for the purpose of growing an industrial estate in the North-Eastern region of the country.
Its purpose is to attract local and foreign investors who will beneficiate South Africa’s raw materials.
It is linked to an international seaport of Richards Bay, tailored for the manufacturing and storage of minerals and products to boost beneficiation, investment and economic growth.
The IDZ provides proximity to deepwater ports, minerals, and beneficiation.

East London IDZ

The East London IDZ (ELIZD) was set up by the government for the aim of enhancing the competitiveness of the industry and the growth of the economy, and prioritises the principles of efficiency, sustainability, innovation and growth.
It is famed for its specialised solutions for multiple dynamic industries, ranging from the agricultural-processing industry, to aquatic culture and automotives.
It enables growing businesses to access new consumer markets and industry networks, fresh solutions and tailored manufacturing platforms.

Cost to setup register company south Africa

When proceeding to register company in South Africa with Tetra Consultants, we emphasize transparency and openness in our pricing model. We segment the whole cost associated with the registration process so that you know what each part is, ranging from government charges to professional service fees. Our strategy enables you to expect costs without any surprise. Tetra Consultants will give you a comprehensive breakdown of the services covered, including document preparation, compliance checks, and support, so you can make informed choices along the way to your business setup.

Work Visas to apply for to register company in South Africa

Business Visa

Tetra Consultants recommends the Business Visa for anyone starting a business in South Africa. This visa is for individuals seeking to invest in a business, or an existing start-up, and who will be working within the business.
In order to be able to set up, invest or work within a business in South Africa, foreigners are required to apply for a Business Visa. In order to obtain the visa, individuals also have to expend a prescribed amount of financial capital on investment. Typically, you will need to own in excess of 25% of a business in the country.
You will also need to submit Form BI-1738 and a certificate issued by a chartered accountant registered with the South African Institute of Chartered Accountants (SAICA) (if required).

Independent Financial Permit

The Independent Financial Permit also offers a great alternative to other visas, as it offers automatic permanent residence.
As permanent residents, foreign immigrants can retire, work, study or start a business in South Africa without the hassle of applying for special permits. They also enjoy many other rights and privileges that citizens are entitled to.
Requirements for the permit:
- Applicants must be able to prove a net worth of ZAR 12 million (approx. USD 688,000)
- An acceptance fee of ZAR 120,000 (approx. USD 6,900) to the South African Department of Home Affairs is required upon approval of the visa.

How Tetra Consultants will help you to register company in South Africa

Tetra Consultants will ensure a smooth company registration process in South Africa, so you can concentrate on your core business operations. Our experts will walk you through every process, from choosing the right business structure according to your future plans to reserving your business name and drawing up all the paperwork to submit to the Companies and Intellectual Property Commission (CIPC). In addition to this, Tetra Consultants shall assist in with corporate bank account opening and ensure the maintenance of proper accounting and taxation requirements on an ongoing basis. With our whole package service, you can establish your company in a month backed by our efficiency and transparency during the entire procedure.

Looking to register company in South Africa?

Contact us to learn more information about how to start a business in South Africa. Our dedicated and experienced team will revert within the next 24 hours and answer all your queries.

Tetra Consultants will be your one-stop solution for all your concerns regarding how to register a company in South Africa. Our services include company formation, registered agent, registered address and business bank account opening.

Register company in South Africa

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